4-H Shooting Sports Leaders Meeting Agenda & Minutes

Call to Order

Pledges

Minutes

Correspondence

Treasurer’s Report

Reports

• Agent Report
• Fundraising Committee
• Sponsorship Committee
• Discipline Reports (A, R, P, SG, WH, H))

Unfinished Business

• NRA Grant
• RMEF Grant

• Midway Grant

• Live Tournament

• Postal Tournament

• Fundraiser Committee

• Project Days

• Lease Agreement

New Business

Announcements

• SSLC Meeting – September 3, 2026
• Leaders Council Meeting – July 7, 2026
• Foundation Meeting – September 15, 2026

Call to Order

The meeting was called to order by President, Kara Emery.

Pledges were led by Lilly Emery.

Attendance:

Samaria K., Jody C., Kara E., Misty A., Pat V., Jenn V., Victoria K., Donna J., Tristen S., Lilly E., Josh L.

Minutes/Correspondence:

Misty moved to approve the minutes as written. Pat 2^nd the motion.

Treasurer’s Report:

• $12,497.88 on Bank Statement, $13,407.42 on the Balance Sheet and $4,167.95 in the Midway account

Reports:

• Agent Report

Jenn Reported:

• • Z-Suite will now allow project leaders to access member waivers
  • Project Day will be January 10
  • Teen Night will be January 16
  • Communications Day will be after project day in February
  • Horse committee is working on planning the County Horse Show
  • 3D shoot in Conrad on January 17^th
  • Binder in the office for the requirements for each of the committees
• Fundraising – The fundraising committee brought Midway and a 5 or 10 gun raffle ideas to the committee. We discussed trying North 40 this year but found out that they do not offer gift cards in exchange for the guns where Scheels does. We also talked about having Doug pick the guns this year if we decide to go with Scheels instead of the committee. We are looking at doing the fundraiser to purchase a smaller shotgun, use for travel expenses, or put towards renting a building.

Jody moved to do a 10 gun raffle through Scheels for up to 1000 tickets for $20 a piece in February and draw the first part of March. Tristen 2^nd the motion. Motion passed.

• Discipline Reports
  • Pistol
    • Registration is open for .22
    • Starts January 22^nd
    • Registration Fee $25
  • Rifle
    • Registration open for .22
    • Starts January 20^th
    • Registration fee $25
  • Archery
    • Advanced Archery
      • 8 weeks the kids have been improving
      • Misty brought up that Joel Turner was helping the kids get out of their heads while they shot. Will thought he would be a good speaker for all the kids. $180 per session
        • Misty will get the committee more information
      • They have been working on vitals, Vegas 3 spot at 20 yards
    • Regular Archery
      • Lilly and 2 others are going to the Lewis & Clark Tournament
      • Going well with 37 kids taking part
    • Western Heritage
      • Had meeting in December
    • Hunting
      • Had a meeting in December and worked on fire starters
    • Shotgun
      • Federal Ammo need to purchase 50 cases at $3,850
      • Jody moved to increase the budget to $3850 from $3000 to cover the shotgun ammo from the Federal program. Misty 2^nd Motion passed.

Old Business

• REMF Grant
  • We received the $1000 grant and will match it $1000 for arrows, arm guards, and 3D targets.
  • As soon as the check arrives Samaria will begin purchasing the items
  • Pat let us know that we don’t have to be specific with numbers just line items when writing the grant
• Project Days
  • Joel Turner might be a good project day speaker
  • Get ideas to Jenn
  • Record book forms might be a good idea

New Business

• Live Tournament
  • February 21^st for Archery at the Expo Park
  • February 22^nd for Airgun at the MRSA
  • February 20^th setup at Expo Park
  • Need all instructors involved
  • Sign up for volunteers will go out next week
  • S3DA will be borrowing out nets after the tournament
  • Registration will be on Fair Entry this year
• Postal Tournament
  • Information will be sent to Scott at State this week
• Record Book Check Date
  • Shooting Sports Records need to be turned into the office by July 17th
• Spring Gun Show
  • It was decided that the gun shows were worth the committees time for a youth program
  • We will not be doing any more in the future
• CMP Program
  • Josh discussed joining the CMP Program because it would allow the committee to purchase .22 ammo, targets, and youth rifles through the program for a cheaper cost.
  • To join it cost $35
  • We will do more research and bring it up again at our June meeting

Announcements

• SSLC Meeting- June 4, 2026 @ 6 p.m.
• Leaders Council meeting- January 13, 2026 @ 6 p.m.
• Foundation meeting- February 17, 2026 @ 6 p.m.
• Livestock Leaders meeting- February 3, 2026 @ 7 p.m.
• Horse Leaders meeting- February 3, 2026 @ 5:30 p.m.
• Next Project Day- February 14, 2026

Adjournment

Jody moved to adjourn the meeting, which was 2^nd by Victoria.

Call to Order

The meeting was called to order by President, Kara Emery.

Pledges were led by Lilly Emery.

Attendance:

Samaria K., Jody C., Kara E., Misty A., Pat V., Jenn V., Victoria K., John G., Kim G.

Minutes/Correspondence:

Jody moved to approve the minutes as written. Misty 2^nd the motion.

Treasurer’s Report:

• $14,055.33 on Bank Statement, $14,055.33 on the Balance Sheet and $3,719.91 in the Midway account

Reports:

• Agent Report

Jenn Reported:

• • New 4-H Year started on October 1^st
  • Make sure that you sign up correctly
  • Z-Suite Events for Shooting Sports Registration
  • October 12^th is Achievement Night with a dance and social
  • November 8 is the 1^st Project Day
  • Project Days will be the 2^nd Saturday of each month November-April
• Fundraising – no report

• Discipline Reports- See Year Plan Report
  • Pistol
    • Registration closes October 15^th
    • Starts October 16-December 18
    • Registration Fee $25
  • Rifle
    • Registration closes October 17^th
    • Starts October 21- December 16
    • Registration fee $25
  • Archery
    • Advanced Archery
      • Waiting on North 40 to get back to us about 4-H contract
      • 8 kids are legible but 6 need to come to committee to get approved due to not have record books turned in
      • Starts November 16 at 2:00
    • Western Heritage
      • Registration open until November 3^rd
      • Registration fee $25
      • 1 kid signed up so far
    • Hunting
      • Registration open until November 3^rd
      • Registration fee $25
      • 1 kid signed up so far
    • Shotgun
      • No report

Old Business

• Rulebook Changes
  • Add new section to Rulebook
    • Participation & Commitment
      • Instructors and Jr. Instructors
        • Active Instructor Participation
          • All active instructors are required to assist with regular discipline instruction
          • A ratio of one instructor per 8 members to assist with regular discipline instruction
        • Advanced Discipline
          • Advanced classes will be offered if sufficient enrollment warrants the need and numbers
        • Instructor Commitment
          • Instructors and Jr. Instructors must commit to three (3) years of instruction service
          • The requirements are in place because the committee covers 75% of the financial fees
        • Early Withdrawal
          • If an instructor cannot fulfill the three year commitment, they will be required to reimburse the committee for one-third of their training costs for each year not completed.
        • Samaria moves to accept the Participation & Commitment section for the Rulebook. Jody 2^nd Motion passes with vote
      • By-law Changes
        • Change Article IV to Duties & Commitments
        • Add New Section to Article IV: e) Participation & Commitment
        • Section has the same wording as the rulebook change
        • Jody moves to approve the bylaw changes as written. Samaria 2^nd Motion passes with vote.
      • Budget Approval
        • We increased registration fees by $5/discipline
        • There was discussion about the different areas on the budget.
        • Jody approves the budget as presented. Lilly 2^nd Motion passes with vote.
      • Election of Officers
        • Vice-President
          • Victoria Kirby was the only nomination
        • Treasurer
          • Misty Ayers was the only nomination
        • Jody moves to accept Victoria Kirby as Vice-President and Misty Ayers as Treasurer nominations and to adding Victoria Kirby to the bank account. Samaria 2^nd Motion passes with vote.
      • NRA Grant
        • We discussed what to purchase for air pistols for the NRA grant
          • Air Venturi
            • Hard to put pellets in and hard to pump
            • Worried about pinching when pumping
          • Crosman 2300
            • No longer manufactured
          • PCV pistols
            • These are the upgraded air pistols most counties use
          • John G. moves to spend up to $400 to go with the NRA grant $527 to purchase 2 air pistols and if the cost is more than the $400 then the committee will need to approve the purchase. Jody 2^nd Motion passes with vote.
          • John will look into purchasing pistols so that the grant can be finished before October 15^th. So that he has time to finish the reporting.
          • Jenn mentioned that when filling out grant reports that we need to use the committee e-mail or office emails instead of personal emails.
        • RMEF Grant
          • Has been approved just waiting on check
        • Midway Grant
          • We discussed things that needed to be purchased for this coming year that we can use the Midway Grant on
          • Jody moved to use the grant to purchase Archery targets. John 2^nd Motion passed by vote.

New Business

• Lease Agreement
  • We are looking for a place to store the trailer and to have a bigger area for archery and other disciplines.
  • We are looking at getting donations and fundraising to pay for the lease
• Project Days
  • If anyone is interested in doing a shooting sports project day let Jenn and Samaria know
  • Samaria will do one in January or February
• Live Tournament Dates
  • February 21 at the Expo Park
• Postal Tournament Dates
  • December 1^st- February 27
• Fundraiser Committee
  • Members were asked if they would like to join the fundraiser committee this year
  • Victoria, Samaria, & Jody volunteered at the meeting
  • John said that Midway and NRA have great raffle opportunities
  • Committee will also work with the Countywide Sponsorship Committee

Announcements

• New 4-H Year Starts- October 1^st
• Leaders Council Meeting- November 11^th
• Foundation Meeting- November 18^th
• SSLC Meeting- January 1^st, 2025

Adjournment

Jody moved to adjourn the meeting, which was 2^nd by Victoria.

Call to Order

The meeting was called to order by President, Kara Emery.

Pledges were led by everyone.

Attendance:

Samaria K., Jody C., Mitsuru B., Kara E., Misty A., Liz J., Pat V., Jenn V., Brad Wright, Will Ayers, Jacob Ayers

Minutes/Correspondence:

Jody moved to approve the minutes as written. Samaria 2^nd the motion.

Treasurer’s Report:

• $13528.33 on Bank Statement, $13528.33 on the Balance Sheet and $3,719.91 in the Midway account

Reports:

• Agent Report

Jenn Reported:

• • Organizational leaders need to turn in Record Book completion forms to office by September 10
  • September 21 is Leader Appreciation put on by the Ambassadors
  • October 1^st is the beginning of the new 4-H year
  • October 12^th is Achievement Night with a member function included
  • $4000 was earned from the Green Clover Raffle
  • 6 kids went to 4-H Congress this year, 78 members took part in the fair with 373 exhibits
  • Galloping Guns had most entries and Big Sky Explorers had most member participation
  • Foundation is creating Financial Best Practices for all committees
• Fundraising – no report

• Discipline Reports- See Year Plan Report
  • Pistol
    • none
  • Rifle
    • None
  • Archery
    • None
  • Western Heritage
    • None
  • Hunting
    • None
  • Shotgun
    • None

Old Business

• NRA Grant
  • Samaria read an email from John Gagnon about the pistols that were awarded in the NRA Grant
    • I just got an email from the NRA grant committee about the 2300s pistols I put on the grant and they were informed that Crossman is no longer making them. So, they give me a couple of options. 1 They will send us a check and we can buy whatever air pistol to replace them.  2 To cancel the request for the air pistols and the moneys will be put back into the Friends of the NRA account.
    • I say get the money and see about buying higher grade air pistols to start upgrading our air pistols.
  • Committee discussion
    • Check to buy newer air pistols to be used for kids going to tournaments
    • Advanced shooters to use
    • If we don’t receive the money then it looks like we didn’t need it in the first place
  • Jody moved to get the check from the NRA to purchase 2 new air pistols. Mitsuru 2^nd the motion. Vote- passed

New Business

• Midway Cash Grant
  • Misty reported in the treasurer’s report that we received $186 from the Midway Foundation.
  • We need to bring ideas to the October meeting on what we would like to use the money on.

• Rule Book Changes
  • No Rule Book Changes were turned in by August 28^th

• By-Law Changes
  • Due to being more considerate of office and leaders’ times it was brought to our attention that we look at moving our meeting date or reducing the number of meetings that we have during the year.
  • We discussed moving it to a Tuesday night to match one of the other committee meetings or doing only 4 meetings a year.
  • Jody moved to change the by-laws to state that we will meet 4 times a year on the 1^st Thursday of the month in October, January, June, and September. Samaria 2^nd the motion. Vote- passed

• Fall Gun Show
  • Decided not to do

• Year Planning
  • Air Rifle
    • MRSA
    • Tuesday nights
    • October 21-December 16
    • 2 slots: 5:00-6:00/6:00-7:00
    • Limit: 11 members/ time slot
    • Registration: October 1
    • Fee: $20

• BB Gun
  • Nazarene Church
  • Wednesday nights
  • October 22-December 17
  • 5:00-6:00
  • Limit: 8 members
  • Registration: October 1
  • Fee: $20

• Air Pistol
  • MRSA
  • Thursday
  • October 18-December 18 (No Practice on Nov. 27)
  • 4:30-6:00
  • Limit: 11 members/ time slot
  • Registration: October 1
  • Fee: $20

• Western Heritage
  • Nazarene Church/ Blackhorse Shootist Range
  • Wednesday (book & Instruction) / Sunday (range)
  • October 22-June 28
  • Limit: 10 kids
  • Registration: October 1
  • Fee: $20

• Hunting
  • Library
  • October-June
  • No Limit
  • Registration: October 1
  • Fee: $20

• Archery
  • Nazarene Church
  • Monday
  • December 1-March 2
  • Time Slots: 5:30-6:30/ 6:30-7:30/ 7:30-8:30
  • Limit 20 kids
  • Registration: November 17
  • Fee: $30
• Advanced Archery
  • North 40
  • Sunday
  • November 16-March 1
  • 2:00-3:00
  • Limit: 6 kids
  • Registration: November 3
  • Fee: $50
  • Take part in the Vegas shoot through North 40
  • If they didn’t meet the following requirements then they need to come to the committee in October to address them to be allowed in Advanced Archery:
    • Must have shot a 251 or higher in practice or at a tournament
    • Must have been in the archery program for at least 1 year
    • Must be on the skill sheet
    • Must be at least 13 or older (or committee must determine if they can be in advanced archery)
  • It will be on a 1^st come, 1^st serve basis

• .22 Rifle
  • MRSA
  • Tuesday nights
  • January 20-March 17
  • 2 slots: 5:00-6:00/6:00-7:00
  • Limit: 11 members/ time slot
  • Registration: January 5
  • Fee: $20

• .22 Pistol
  • MRSA
  • Thursday
  • January 22-March 19
  • 4:30-6:00
  • Limit: 8 members
  • Registration: January 5
  • Fee: $20

• Shotgun
  • Great Falls Trap Club
  • Thursday
  • April 2- May 7
  • 5:30-6:30
  • Limit: 20 members
  • Registration: March 16
  • Fee: $30

• Election Nominations
  • Vice President & Treasurer nominations are open
  • Jody said that she will not be running again for Vice-President position again

• Foundation Update from Liz
  • Looking at getting a safe for office
    • Each committee might be asked to contribute
  • Forming budget in September
    • $600 for Instructor Training
    • Over $600 have to go to committee to get approved before training
  • Budget Meeting
    • November
  • Working on Best Financial Practices
  • October 1^st Bookkeeper Contract assigned

Announcements

• Leaders Council Meeting- September 9
• Shooting Sports Instructor Training- September 12-14 (Dillion)
• Foundation Meeting- September 16
• SSLC Meeting- October 2^nd
• 4-H Books due to Leaders by August 20 & Completion reports due by Sept. 10

Adjournment

Samaria moved to adjourn the meeting, which was 2^nd by Jody.

Call to Order

The meeting was called to order by President, Kara Emery.

Pledges were led by everyone.

Attendance:

Samaria K., Jody C., Mitsuru B., Kara E., Misty A., Brenda C., Liz J., Donna J., Brook G., Lilly E., Sarah Z., Pat V., Jenn V.

Minutes/Correspondence:

Jody moved to approve the minutes as written. Donna 2^nd the motion.

Treasurer’s Report:

• $14,812.93 on the Balance Sheet and $3,741.17 in the Midway account

Reports:

• Agent Report

Jenn Reported:

• • Office is in Camp mode for 4-H camp June 8-11
  • Fair Entry will be open for Static exhibits until July 16
  • July 10-12 is the Livestock Show
    • Brook reported that the is 185 animals in the sale
    • Lots of buyers, did an educational video
    • Sale catalog will be out soon
    • Record book review for the sale will be next week
    • Can use help if interested
    • Theme: Christmas in July
  • August 1-2 is the Horse Show
  • Fair
    • Theme: Christmas in July
    • Interview Judging: July 24
  • Green Clover Raffle
    • Brenda reported that this is the 2^nd biggest fundraiser for the county
    • Each club was to donate $100 basket by June 18
    • Each kid needs to sell 5 tickets
    • Club that sells the most will get a pizza party
    • Drawing will be at the fair
    • Don’t bring perishable items in your club basket
  • Budget
    • Jenn reported that she has been in budget meetings with the county
    • 40% decrease in extension budget for next year
    • Commissioners and MSU are discussing building rent/ paper/etc.

• Fundraising – Jody reported we made $6980 on ticket sales for the gun raffle. Guns costed $5299 so we only made $1606 in profit from this funraiser.

• Discipline Reports
  • Pistol
    • none
  • Rifle
    • None
  • Archery
    • Mitsuru went to the qualifier but didn’t qualify for nationals but could try again next year.
  • Western Heritage
    • Shooting at the Black Horse Shootist range
  • Hunting
    • Planning a hike with members
  • Shotgun
    • 16 kids shot this year
    • Good year and everyone had fun

Old Business

• RMEF Grant
  • Haven’t heard anything back yet

• NRA Grant
  • Samaria reported that all items except for rifles and pistols had arrived.
  • Targets had been purchased and needed the committee to decide what we were going to spend on the lights since the total for the lights didn’t match what we were given in the grant.
  • Jody moved to buy only what we are able to purchase 8 LED lights. Table for the other 12 for later. Mitsuru 2^nd the motion. Vote passed.
• Fair Progress
  • Schedule for fair is ready
  • There will be Make and Take demonstrations, green clover raffle
  • Family Living Center again this year
  • Jenn and Jody are working on resizing club booths

New Business

• 4-H Camp
  • Kara, Jody, and Samaria will be going to camp on June 9^th to instruct archery
  • Everything is good to go—trailer will be taken up on Sunday of camp by Molnar family

• Bookkeeper
  • Samaria talked to Lisa before the meeting and was informed that her job is take the receipts & money after they are scanned by the office to put into quick books so a deposit can be ready for the bank. This process can take awhile if the office is busy and can’t get them scanned into the computer first. There was a question on why checks from the 10 gun raffle sat so long at the office before they went to the bank. This was due to the process that is in place now. Scan/Input/Deposit (This can take lots of time if office or bookkeeper are busy)
  • The bookkeeper contract is held by the Foundation but each committee pays the bookkeeper for the services that they do. This is paid to them 4 times a year.
  • We were let know that there is not suppose to be more than $500 sitting in the office at any time. (This total goes for all 3 branches of extension total)
  • As a committee we can make a spreadsheet for the bookkeeper to put into Quickbooks and then take deposits to the bank without the bookkeeper running that report
  • Committee can be writing their own checks and documenting them on the spreadsheet for the bookkeeper to input
  • We need to make sure that we are incompliance with the 501
    • We need to make sure that we are communicating with each other
    • Volunteer & executive members need to make sure that there are 2 eyes on the money at all times
  • Year Planning
    • Due to Committee at the September meeting
    • Samaria will reach out to each of the discipline instructors about dates and times for the new year
  • Rule Book Changes
    • Due to the office by August 28
  • Election Positions
    • Vice President & Treasurer
  • Fall Gun Show
    • September 26-28
    • Specific Jobs for each day sign up sheet
    • When does the table need to be reserved by
    • Kara can work one day
    • Send out email for interest in volunteering

Announcements

• 4-H Camp- June 8^th-11^th
• 4-H Congress- July 8-11
• Leaders Council Meeting- July 23
• SSLC- September 4

Adjournment

Jody moved to adjourn the meeting, which was 2^nd by Mitsuru.

Meeting Cancelled

Call to Order

The meeting was called to order by President, Kara Emery.

Pledges were led by everyone.

Attendance:

Samaria K., Jody C., Mitsuru B., Kara E., Donna J., Lilly E., Fran G.

Minutes/Correspondence:

Jody moved to approve the minutes as written. Mitsuru 2^nd the motion.

Treasurer’s Report:

• $13,156.65 in bank, $13,354.45 on the Balance Sheet and $3,741.17 in the Midway account

Reports:

• Agent Report
  • Jody Reported:

• • • Z-Suite is having issues and that there are many events open on Z-Suite at this time.
    • Camp/Chaperone/Horse Camp/Project Day just to name a few
    • Jen is gone next week for Skill USA
    • Jody will be out of the office on April 9
    • National Archery Pre-Qualifier is Sunday, April 8
• Fundraising – Jody reported that 275 tickets had been picked up so far. We talked about have a table at MRSA and Western Feed Corral and maybe Western Ranch Supply

• Discipline Reports
  • Pistol
    • Joe Leggett stepped down as a pistol instructor and 4-H leader
  • Rifle
    • May 3^rd is the Sporter CMP shoot in Missoula
  • Archery
    • Pre-Qualifier is April 8 in Livingston--- 1 member is going
    • Qualifier is May 18 in Livingston—1 member is going
  • Western Heritage
    • Still working on dates with members
  • Hunting
    • Still working on dates with members
  • Shotgun
    • April 10 is the 1^st practice—we have 14 kids registered
    • Great Falls Trap Club

Old Business

• RMEF Grant
  • Samaria turned in the grant
  • Should hear back by June
  • Arrows/arm guard/ 3-D targets

• Midway Donation
  • Samaria moved to put $250 into the Midway account from our Postal registration fees. Jody 2^nd Motion passed

New Business

• May Meeting
  • Jody made a motion to cancel the May meeting and reconvene in June due to having too many member not being able to make the May meeting. Samaria 2^nd the motion. Motion passed.

• NRA Banquet
  • Samaria informed us that she had found enough members and leaders to help with the banquet on April 12.

Announcements

• Project Day- April 12
• Foundation Meeting- April 15
• Leaders Council Meeting- May 13
• SSLC- June 5
• 4-H Camp- June 8^th-11^th

Adjournment

Jody moved to adjourn the meeting, which was 2^nd by Mitsuru.

Call to Order

The meeting was called to order by President, Kara Emery.

Pledges were led by everyone.

Attendance:

Samaria K., Jody C., Mitsuru B., Jenn V., Pat V., Misty A., Kara E., Will A., Jake A., Brenda C.

Minutes/Correspondence:

Jody moved to approve the minutes as written. Mitsuru 2^nd the motion.

Treasurer’s Report:

• $10,598.76 in bank, $11,585.57 on the Balance Sheet and $3,741.17 in the Midway account

Reports:

• Agent Report

Jenn let us know:

• • She went to the 4-H Institute in Missoula and found out that we need to have contracts for all of our 4-H events approved by MSU legal. All event venues need to have contracts in 2 weeks before the event starts for them to approve them.
  • Saturday, March 8, 2025 is Project Day- they will be doing the county wide service project. There are about 78 kids signed up to help with it. There will also be a communications practice.
  • Communications Day will be April 12 after Project Day
  • Good Luck to all Shooting Sports members going to Bozeman.
  • Fair Planning in on going
  • Camp Planning is under way. They will meet to pick workshops on Tuesday. Theme this year is Hawaiian and camp is June 8-11.
  • Ignite Workshop is next week and Jenn will be out of the office for it.
  • Scholarships are open and information is on the website
  • All forms are updated on the website.
  • Horse Camp will be May 1-3
  • Congress will be the week of July 7
  • Stir up Competition will be in May
  • Livestock Show will by July 9-12
  • Rec Lab is in White Sulphur March 26-28

• Fundraising – Jody reported that we should look at doing another fundraiser to help with the purchase of 3-D targets, instructor training, and member travel
  • She give us the following ideas for fundraisers:
    • 10 gun raffle
    • 5 gun raffle
    • .22 gun raffle
    • T-shirts
    • Carwash
  • After much discussion, we decide that the best ones to do would be the following and voted on them:
    • 10 gun raffle- 4 votes
    • 5 gun raffle- 3 votes
    • .22 gun raffle- 0 votes
  • We discussed starting selling tickets on March 17 with the drawing the week of May 5-9 with 2 drawings per day. We also discussed keeping the same guns that we had before. Samaria will get in touch with Scheels and let us know if we need to make any adjustments to the list. We discussed either selling 500 or 1000 tickets for $20 per ticket.
  • Jody moved that we have a 10 gun raffle with the same guns as we sold before, and start selling the tickets on March 17 with drawings the week of May 5-9 and hold 2 drawings per day. We would have a 1000 ticket limit with tickets being $20. Mitsuru 2^nd the motion. Motion passed by vote.
  • We then discussed having a gift card or other prize for the top 3 sellers.
  • Jody moved that we give the top 3 sellers either a $25 gift card to North 40 or Scheels or $25 to a 4-H event of their choice like camp. Mitsuru 2^nd the motion. Motion passed by vote.
  • Samaria and Jody will work on getting the tickets ready to sell.

• Discipline Reports
  • Pistol
    • 2 more weeks left
    • Fair targets will be shot next week
    • Going good for the 2 members shooting
  • Rifle
    • 2 more weeks left
    • Fair targets will be shot next week
    • Kids are doing good shooting
    • 1 member going to shoot at state in Bozeman
  • BB Gun
    • No report
  • Archery
    • Held fun night on Monday, March 3
    • Shot fair targets the last week of February
    • 5 families (6 kids) going to shoot at state in Bozeman
    • 1 member going to 2 shoots after state (Ennis & Bitterroot)
  • Western Heritage
    • Will be meeting on March 14
  • Hunting
    • Will be meeting on March 14
  • Shotgun
    • Working with Mike Houseman to get a day and time lined up
    • Registration to go out on March 17 until March 31
    • Will shoot for 6 weeks starting in April thru May
    • $20 registration fee

Old Business

• Tournament Recap
  • See attached sheet for totals of members and costs
  • Walkie Talkies were on Instructors but they didn’t need to use them
  • Vest went really well. People were able to tell who was in charge of the tournament.
  • Registration table went well for the most part
    • If we don’t have a stripe machine next year, then having change at the registration table would be a good thing.
  • MRSA
    • Went really well. Joe and Jon did a really good job of running the range and keeping things running smoothly. Fran helped with the registration table.
  • Archery Ranges
    • Cheat sheet would be helpful
  • Suggestions for next year
    • Overall points prizes
    • Cascade County members get 1 free event
    • Adult Shoot
      • Prizes
      • Barebow for all adults
      • Instructors should take part
    • More 3-D targets
  • Postal Update
    • See attached form for totals as of March 5^th
    • Awards have been ordered
    • Samaria would like to see $250 donated to our Midway account. This is to be discussed at our next meeting.
  • NRA Grant Update
    • Jody moved to table until June. Samaria 2^nd Motion passed by vote.
    • NRA grant committee will meet in March & we will know more in June
  • RMEF Grant
    • Samaria got approval from RMEF and will start to fill out the grant form.
    • She will ask for any additional information from the office or instructors.
    • Grant due by March 28

New Business

• April Gun Show
  • April 25-27
    • Jody made a motion to table the gun show until the fall. Mitsuru 2^nd the motion. Motion passed by vote.
    • No one at the meeting was going to be free to be there most of the time due to work commitments.

• Foundation Reimbursements
  • Samaria informed the committee what she had found out about the reimbursements that come from Foundation.
    • Instructor Trainings $600 in their budget—this year we have already used $1500
    • State Tournament travel- $1200 to be split between all the kids that go to state. (this only covers about ½ of the families costs for the event)
    • Building Reimbursement Fee- $1000 this year instead of $240
    • We need to make sure that we report back to Foundation on how we are using the money that we get from them to help our program. Jenn also mentioned this—letters, thank yous, presentations, etc. Next Foundation meeting is in April.
  • She also suggested that we look at ways that we can help as a committee so that we aren’t just relying on Foundation for these costs.
• Suggestions to think about for the Future
  • Helping pay for part of state travel
  • Helping pay for part of instructor training

Announcements

• Project Day- March 8
• State Shooting Sports Shoot- Bozeman- March 7-9
• Leaders Council Meeting- March 11
• Ignite Workshop- March 12-18
• Livestock Meeting- March 25
• SSLC Meeting- April 13

Adjournment

Jody moved to adjourn the meeting, which was 2^nd by Samaria.

Tournament Recap 

• Tournament Overall 

• Walkie Talkies 

• Vests 

• Registration 

• MRSA 

• Archery Ranges 

• Suggestions for next year 

1. 1. Overall points prize 
   2. Our members get 1 registration fee for free 
   3. Adult Shoot ideas 
      1. Barebow for all adults 
      2. Instructors should take part 
   4. More 3-D targets 

• Number of Participants 

• • Archery Target: 66 

• • Archery 3-D: 35 

• • Air Rifle: 36 

• • Air Pistol: 9 

• • Counties: 15 

• Awards Given Out 

• • Gold:42 

• • Silver: 32 

• • Bronze: 20 

• Awards Left Over 

• • Gold: 15 

• • Silver: 23 

• • Bronze: 25 

• • Ribbons: 6 

• T-Shirts 

• • Paid: $1072 

1. 1. Bought:80 (10 XS/ 20 Sm/ 20 Med/ 20 Lg/ 10 XL)
   2. Sold: 17 for $20 & 4 for $15= $400 

• Expenses/Profit 

• • Expo Park: -$ 1163 (Foundation reimbursement $1000)= -$163 

• • Participants: $ 2190 

• • Awards: -$490 

• • T-Shirts: -$1072 (84 Shirts)/ $400 (17 x $20 & 4 x $15)  

 

	Expenses	Income
Participants		$2,190.00
Expo Park	-$1,163.00	$1,000.00
T-Shirts	-$1,072.00	$400.00
Awards (medals)	-$450.00	$0.00
Award Ribbons	-$74.00	$0.00
Total	-$2,759.00	$3,590.00	$831.00

 

Postal Update 

• Participants 

• • Archery: 109 

• • Air Rifle: 49 

• • Air Pistol: 24 

• • Counties: 16 

• Awards (order) 

• • First- 40/ (32) 

• • Second- 30/ (25) 

• • Third- 25/ (19) 

• • Fourth- 25/ (19) 

• • Fifth- 20/ (13) 

• Apply $250 to Midway 

 

	Expenses	Income
Participants		$1820
Awards (medals)	-$107.55
Total	-$107.55	$1820	$1712.45

 

Call to Order

The meeting was called to order by Vice-President, Jody Cope.

Pledges were led by everyone.

Attendance:

Samaria K., Jody C., Mitsuru B., Donna J., Jenn V., Pat V., Misty A., Elizabeth J., Kara E., Lilly E.

Minutes/Correspondence:

Donna moved to approve the minutes as written. Mitsuru 2^nd the motion.

Treasurer’s Report:

• $10,680.27 in bank, $10,339.66 on the Balance Sheet and $3,741.17 in the Midway account

Reports:

• Agent Report
  • Jenn let us know that we got the contract from the Expo Park for the tournament and the COI is also done. Project Day will be on February 8^th and 87 kids are signed up. The 1^st JD meeting for camp is on February 11^th. There will be a communications planning meeting next week. The office will be closed on February 17^th. Foundation meeting will be on February 18^th and Livestock Meeting on February 21^st. Kesslers gave another donation to Leaders Council and it was used to by the new speaker system and walkie talkie system. State Fair will be July 25-August 2. 4-H camp will be June 7-11. Rec Lab is at the end of March.
  • She also let us know that her job is part 4-H and part Extension. She is on the curriculum committee and that she has region meetings that she has to also attend. Along with meetings for 4-H, the Indigeous committee, fair planning, cyber training, commissioner meetings. She also let us know that KMON Radio has opening for 4-H events to be broadcasted on their station.

• Fundraising – No Report

• Discipline Reports
  • Pistol
    • 3 kids are taking .22 pistol
    • They worked on sighting in and standing shooting
    • 1 air pistol kid is taking part in our tournament

• • Rifle
    • 6 kids in .22 Rifle
    • We are on week 2 and kids are doing great
    • 3 air rifle kids took part in the Pondera Postal
    • 5 air rifle kids are taking part in our tournament
  • BB Gun
    • 5 kids
    • 2 more practices
    • Going good
  • Archery
    • Elisabeth reported that kids are having fun but very challenging because of kids with disabilities and it seems very chaotic at times
    • Jody reported on the kids that have gone to tournaments so far.
      • Lilly & Isis went to the Flathead Invitational
      • Lilly/Isis/Ethan placed at the Marias Fair Invitational
      • Mits placed 2^nd at Red Lodge
    • Samaria worked with kids to finish up postal scores for the Pondera Invitational
  • Western Heritage
    • Will be meeting sometime this month
  • Hunting
    • Will be meeting sometime this month
  • Shotgun
    • Registration will go out in March
    • April- May
    • $20 registration fee

Old Business

• Kessler Donation Allocation ($1250)
  • Air Rifle slings have been purchased for $209.
  • Jody and Samaria are working on getting the recurve bow ordered.
• NRA Grant Update
  • John G. wasn’t at the meeting but sent an update.
  • NRA grant committee will meet in March & we will know more in June
• Tournament
  • Jody will order the T-shirts. She has created the Logo and just needs numbers by February 14^th. We will look at all entries signed up to determine sizes. She also said that Instructor shirts—they just need to let her know size.
  • Mitsuru was asked to make a sign to advertise the t-shirt sales.
  • Samaria reported that we are still looking for a rifle instructor to be present at the MRSA range to hold airgun over there. She will decide by Monday where airgun is going to be held after she talks to a few more instructors.
  • Samaria reported that Jeremy would be there to help at the tournament also. That vests and walkie talkies are in for the tournament.

New Business

• Appointment of President
  • The executive board appoint Kara Emery to the position of President.
  • Kara agreed to the appointment.
• Bank Account Motion
  • Samaria made a motion to add Kara Emery to the bank account and to remove Joe Leggett from the account. Mitsuru 2^nd the motion. Voted and passed.
• RMEF Grant
  • Samaria mentioned putting in for the RMEF grant if there were items that we could use.
    • Arrows/ Arm Guards/ Targets were suggested items for the grant
  • Record Book Check Date
    • July 16^th was the date picked for Shooting Sports records to be dropped at the office for review.
    • Instructors will pick a date to review books closer to July

Announcements

• Project Day- February 8
• Foundation Meeting- February 18
• Cascade County Shooting Sports Invitational- February 15
• Extension Office Closed- February 17
• SSLC Meeting- March 6

Adjournment

Jody moved to adjourn the meeting, which was 2^nd by Mitsuru.