Contract and Community Standards 

2026-2027 Contract for University Student Apartments

Montana State University [“University”] and the undersigned student [“Student”] enter into this University Student Apartments Contract upon the following terms and conditions:

1. University Regulations: The Student agrees that they and their household members and guests will observe all University policies and University Student Housing Community Standards. Failure to do so may result in disciplinary action, including termination of your housing contract and/or suspension/expulsion from the University. All University policies and regulations published in the Montana State University Catalog, the Code of Student Conduct, the University Student Housing Community Standards, and the Culinary Services Policies & Expectations are specifically made a part of this contract by this reference. Please note that changes to University policies, the Montana State University Code of Student Conduct, and University Student Housing Community Standards may be made at any time and for any reason through the authorized processes and personnel.
2. Eligibility and Priority: University Student Apartments are intended to provide students enrolled in Montana State University and Gallatin College Workforce programs with affordable housing in an environment conducive to academic and personal success. Students with families, single graduate students, and eligible undergraduates may apply for available housing units. During the application process, criminal background checks will be conducted on all non-student household members over the age of 18. Applicants will be charged $50 per background check. All tenants over the age of 18 must self-disclose any changes in their criminal background status during their tenancy. Failure to disclose such changes may result in termination of housing eligibility. Only individuals approved by University Student Housing as members of the Student’s household may reside in the apartment. The Student may not sublease, assign, or otherwise transfer occupancy of the apartment.
   1. Student Status: The Student must be and remain a degree-seeking student of Montana State University or enrolled in a Gallatin College Work Force Program. Students must be registered for and complete a minimum of nine (9) undergraduate credits or six (6) graduate credits during each semester of occupancy in an approved, in-person academic program. Students who register for but do not complete the required number of credits may lose their eligibility status and be removed from housing at the discretion of the University. Failure to maintain eligibility status during a semester (e.g., dropping below the required number of credits) may result in denial of housing for future semesters.
      1. The Student must have a primary role as a student. Students meeting all other criteria who are also an MSU employee at .75 FTE or greater are not eligible to reside in student housing.
      2. Spouses/partners of MSU employees receiving the family tuition waiver are not eligible to live in University Student Housing.
      3. Students enrolled in an online degree program do not qualify to live in on-campus housing.
      4. Registration:
         1. Current Tenants must pre-register for classes or demonstrate intent to register (as verified by an advisor/department), no later than April 30 for fall semester, and November 30, for spring semester, of each calendar year to maintain eligible student status.
         2. New Applicants must pre-register for classes or demonstrate intent to register (as verified by an advisor/department), no later than June 15 for fall semester, and November 30, for spring semester, of each calendar year to prove eligible student status and receive a housing offer.
   2. Length of Tenancy: he following parameters apply to the duration of tenancy in all University Student Housing options, provided that the student remains eligible for housing:
      1. Students may continue to live in University Student Housing if they progress to the next degree level, provided it is their first of that type of degree.
      2. Undergraduate students should be in their first undergraduate degree and not exceed six years (72 months) living on campus.
      3. Master's degree students should be in their first Master's degree program and not exceed three years (36 months) living on campus.
      4. Doctoral students should be in their first doctoral program and not exceed six years (72 months) living on campus.
      5. The maximum cumulative time that any student may live in student housing (all degrees and all housing options) is nine years (108 months).
      6. Once a student has a terminal degree (doctorate), they are no longer eligible for on campus housing.
      7. Any student that has been given housing restrictions from the MSU Campus Safety & Welfare Committee, or as a result of any student conduct process, is not eligible to live in on-campus housing. Students whose prior housing contract was terminated, or who were previously listed as a household member on a terminated contract, are not eligible to enter into or reside under a University Student Housing contract.
   3. Undergraduate Single Student Eligibility: Single undergraduate students with more than 72 earned credits may reside in Grant Chamberlain, Peter Koch Tower, and Nelson Story Tower only if space remains after meeting the demand for graduate student applicants. WWAMI students may reside in University Student Housing Apartments, provided program and class registration can be verified, and program participation continues to require Student presence in Bozeman, MT. WWAMI students must meet contract registration requirements each semester of tenancy. 30 Day Notice requirements may be waived upon WWAMI reassignment and relocation.
   4. Family Status: Students meeting eligibility requirements with families may reside in University Student Housing Apartments only with those for whom the Student has or shares a legal responsibility: students with partners/spouses, students with dependent children, dependent parents, and/or dependent extended families, and students with disabilities who require an MSU approved live-in personal care attendant.
      1. Prior to receiving a housing offer, student applicants are required to submit documentation verifying their legal relationship to any individuals who will reside with them. Such documentation includes, but is not limited to:
         
         1. A marriage certificate; Civil Union License, Declaration of Domestic Partnership Relationship Form, Affidavit of Common Law Marriage, or equivalent.
         2. Children’s Birth Certificate(s), court ordered custody decree, adoption certificate, or legal/notarized letter of guardianship. A student must have physical custody of a dependent minor for four or more months of the academic year to maintain eligibility.
         3. Mutual Will, Shared Health Insurance, Insurance policies listing one another as beneficiaries, significant combined financial investment (i.e. shared loan or shared credit card of at least $5000)
         4. University Student Housing reserves the right to request additional documentation when necessary to verify household eligibility.
   5. Summer Occupancy: To continue occupancy during the summer months, the Student must either:
      1. Be and remain a registered student for Summer Semester three (3) undergraduate credits or three (3) graduate credits and be pre-registered for the following fall semester by April 30 if planning to continue living in University Student Housing Apartments.
      2. Be and remain a full-time registered student for Summer Semester three (3) undergraduate credits or three (3) graduate credits, and plan to vacate within 14 days of the last date of summer classes if not intending to continue eligibility and residency in University Student Housing Apartments.
      3. Have completed at least nine (9) undergraduate credits or six (6) graduate credits for the preceding spring semester, be in good scholastic standing for the preceding spring semester, and be pre-registered, by April 30, for the following fall semester.
      4. Be pre-registered for the upcoming fall semester (this only applies to students seeking a new housing assignment, moving in during summer months, and otherwise eligible for student housing).
   6. Change in Status: If there is a change in marital status, residence of spouse/partner, residence/dependency of children or parent, change to credit load, or other status related to eligibility, the Student must notify University Student Housing immediately. If the Student’s change in status results in ineligibility for specific housing types (e.g., family housing or 3-bedroom units if they no longer have children), the Student will be required to move to a different unit within fourteen (14) days.  If the Student becomes ineligible to live in University Student Housing entirely due to the change in status, they must vacate the unit within fourteen (14) days regardless of when University Student Housing was notified.  Students who fail to notify University Student Housing of their change in status will be charged an administrative fee of $100.
   7. Credit Waivers: Students must enroll and complete one (1) semester to be eligible for a credit waiver. Credit waivers are intended for Students who have extenuating circumstances requiring them to withdraw or drop below the minimum number of credits to live in University Student Apartments. The Student may only use a credit waiver one (1) time during their tenancy. Students must be in good academic standing with their academic program.  The request must be submitted via the housing portal and must be approved by University Student Housing. Conduct history and rental account history will be considered in the determination. Tenants who are suspended, have an outstanding rent balance, are on active conduct probation, or are otherwise not in good standing with University Student Housing or the University at the time of review are not eligible for a credit waiver.
   8. Extension Requests: When necessary, the Student may petition the required move out timeline. Each request will be reviewed, and a determination made based on the Student’s history, current demand for housing, and any other relevant factors as determined by the University. Requests are submitted via the Housing Portal on the University Student Housing website. Extensions are not guaranteed. If an Extension Request is denied, the Student will be held to the terms of the 30-Day Notice.
   9. Transfer Requests: The Student may submit a transfer request via the Housing Portal. Transfer determinations will be based on current rental account status, rental account history, available inventory, conduct, roommate relations history/mediation, and Student Status eligibility.   Prior to approving a transfer request, University Student Housing will conduct an inspection of the Student’s current unit. Transfer requests may be denied or delayed if the unit is found to be in unacceptable condition, including but not limited to: excessive trash, unsanitary conditions, or pest-attracting conditions, damage to the unit, conditions that prevent the assignment or move-in of a new resident, Approved transfers will be charged a $100 administrative fee, inclusive of Bedroom Transfers within Grant Chamberlain. Transfer requests will remain active until accommodated or until the end of the contract year, whichever occurs first. Tenants who decline two or more transfer offers will have their transfer request canceled. A transfer offer is considered declined if the tenant declines the offer or does not respond by the stated deadline. Tenants will be notified when their transfer request is canceled.
   10. Contract Transfer Requests: The Student may request to transfer their University Student Housing Apartments contract to their eligible student partner/spouse. Determinations will be based on rental account history, inspection of current unit, available inventory, conduct history, and Student Status eligibility. The household may only use a Contract Transfer one (1) time during their tenancy. Approved transfers will be charged a $100 administrative fee.
3. Premises: Subject to the terms herein, the University agrees to provide the Student with a housing unit specified during the term of this contract. Assignment to a unit will be made according to University procedures in the following order:
   1. By receipt of original housing application.
   2. Family Status eligibility.
   3. Whether a student is in a graduate program or an undergraduate.
   4. Student Status eligibility as defined above.
   5. Office of Disability Services approved Accommodation Request.
   6. Available Inventory.
   7. Student preference.
4. Inability to Deliver Possession: The University does not and cannot guarantee the date of delivery of possession of a unit. If the offered unit is unavailable by the University stipulated date on the Assignment Paperwork, the Student is not liable for rent for any period they are not in possession.
5. Contract Period: This contract becomes effective upon the date the unit is available for occupancy, as stipulated in the Assignment Paperwork. Contract continues on a month-to-month basis until either the Student or University Student Housing provides notice. Once the unit is available on the assigned move-in date, the Student is responsible for rent regardless of whether the Student has picked up keys or taken physical possession of the unit. A Contract Acknowledgement process is facilitated each summer outlining any changes to the student housing contract. This will include rental fees, confirming Student Status eligibility, and updating household records. This process must be completed by any Student wishing to continue tenancy regardless of their original contract start date. Failure to complete Contract Acknowledgement in fourteen (14) days will result in being issued a Contract Termination and fourteen (14) days move-out notice.
   1. The Student will have fourteen (14) days to remedy any Student Status eligibility issues brought forth during Contract Acknowledgement before being issued a Contract Termination and fourteen (14) days move-out notice.
   2. This Contract is a license for use of University housing and does not create a landlord-tenant relationship. University housing is part of the educational program and is not subject to the Montana Landlord-Tenant Act or other landlord-tenant laws except as required by law.
6. Rent, Fees and Assessments:
   1. Application Fee/Security Deposit: An application fee of $300.00 is required at the time of application.
      1. The full application fee will be refunded if applicant cancels their housing application prior to an offer of housing.
      2. If the applicant cancels their housing application after receiving an offer of housing, the University will retain $250, and the applicant will receive a $50 refund.
      3. If the applicant fails to respond to an assignment offer or outreach from University Student Housing staff, the University will retain $250, and the applicant will receive a $50 refund. 
      4. If an applicant signs a contract and fails to occupy the unit within five (5) days the Student forfeits the $300 deposit, the Student’s application will be cancelled.
      5. Once the Student is assigned to a unit and accepts keys, the $300.00 application fee is retained as a security deposit. The security deposit will be returned in full upon termination of the tenancy, unless deductions for back rent, cleaning charges, replacement, repairs, utilities, or other outstanding University receivables are applied.
   2. Rent: Rent is payable on the first day of each month by visiting the Housing Portal on the University Student Housing website, or in person at the Cashier’s Office located under Miller Dining Commons. Students may also contact the University Student Housing Office to request future rent charges to be posted to their Student Account if they have financial aid to cover rent for a period of time.  Charges for a partial month are computed on a daily basis based on the number of days in the month. Students with a history of late payment of rent may have their housing contract terminated or be required to enter into written payment plans that may require pre-payment of rent for periods that exceed one month.
      1. Late Payments: A late fee of $50.00 will be assessed on the 6th day of each month if the account is in default by $100.00 or more. If rent is not paid by the 15th, the University may immediately terminate the Student’s contract. A hold will be placed on the Student’s account and the Student cannot register for classes or receive transcripts until full payment has been made for unpaid rental and/or other assessments.  In the case of a financial aid refund while the hold is applied, University Student Housing will post past due rental balances to the Student Account to collect the refund for rent owed.
      2. Rent Increase: Rent Increase: The University reserves the right to increase the applicable monthly rent during the term of this Agreement, after thirty (30) days written notice to the Student. Annual rent increases take effect on August 1.
      3. Refunds: After deduction for any unpaid rent, outstanding utility charges, cleaning and/or damage charges, or any other outstanding charges to Montana State University, the University will refund any unused portion of the monthly rent, via student accounts, if the Student is released from this contract.
   3. Assessments:
      1. Students are expected to pay their rent on a monthly basis.  If the Student fails to demonstrate consistent ability to pay rent and associated fees, University Student Housing will proceed to document the Student through the student conduct process:
         
         1. If the Student receives three (3) late fees within the contract.
         2. If the Student carries a balance forward for more than 3 months.
         3. If the Student violates housing probation for rent and/or rent is 60 days past due, the Student will receive a pay or terminate notification on the 6th of the month and must pay or vacate by the 25th of the month.
      2. Holds: The University reserves the right to place a hold on the Student’s university account, transcripts, and registration if the Student has an outstanding account balance with University Student Apartments.
      3. Collections: If collection is required, the Student agrees to pay all additional collection fees, including but not limited to collection agency fees of up to 33% and reasonable attorney fees made or incurred by the University in enforcing this contract.
7. Occupancy Limits: Occupancy limits are based on International Building and Fire Code and there are no exceptions. The Student is required to keep household member information accurate with University Student Housing. Submitting household changes can be done via email with University Student Housing staff. Failure to do so may result in fines or termination of contract.
   1. No more than two (2) occupants may reside in a one-bedroom single graduate/undergraduate designated apartment.
   2. No more than two (2) occupants may reside in two-bedroom single graduate/undergraduate designated apartments.
   3. No less than two (2) and no more than four (4) related occupants can reside in two-bedroom family designated apartments.
   4. No less than three (3) and no more than six (6) related occupants can reside in three-bedroom family designated apartments.
   5. If the Student exceeds the occupancy limit, they must request a transfer to a larger unit when availability permits or vacate the unit within fourteen (14) days.  The University does not guarantee the availability of other housing units.
8. Check-in of Premises: At the time of occupancy, the Student will complete a check-in process and assume responsibility for the unit’s condition. The Student must complete and sign the New Move-In Inspection form as acknowledgment of the unit’s condition and contents. This form must be completed and returned within five (5) business days of move-in.
9. Check-out of Premises: Cleaning and checkout guidelines will be provided to the Student once the Housing Office receives notice to vacate or when the student receives notice of contract termination. At the time of check-out, Maintenance Staff will review the unit and compare condition and contents to the original New Move In Inspection. The Student will be charged for discrepancies. All charges for repairs, maintenance, and cleaning will be billed in accordance to University Facilities Services, University Student Housing, and third-party contractor standard rates.
10. Grant Chamberlain Bedroom Vacancies: If a vacancy occurs in one of the bedrooms in a Grant Chamberlain unit, the remaining Student must keep the unit ready for another Student to move into the unit at any time. The common space must be clean and in an acceptable state.
    1. University Student Housing may assign a roommate at any time. While prior notification cannot be guaranteed, University Student Housing staff will make reasonable efforts to inform the remaining Student in advance of the new roommate’s arrival.
    2. In furnished units, all common room furniture must be in the common room, and all shared space must be ready for use by any newly assigned Student.
    3. Students agree to not engage in actions with the intent to drive out a roommate (e.g. harassment, refusal to share space, etc.). This will be seen as a disciplinary issue resulting in possible behavioral sanctions as well as financial responsibility for any fees.
    4. When vacancies occur in a unit, the remaining Student must accept a new roommate and/or move to another unit. University Student Housing will notify the remaining Student of the vacancy after notice has been submitted.
       1. The remaining Student will have 15 days from the date of that notice to find a new, eligible roommate. If the remaining Student doesn’t find a new, eligible roommate by the deadline, University Student Housing will assign one to the unit.
       2. If the remaining Student finds a roommate who is a current Grant Chamberlain Drive tenant and moves to the open bedroom in their unit, University Student Housing will credit $100 to their rental account.
11. University Responsibility for Student’s Personal Property: The University assumes no responsibility for the theft, destruction, or loss of money, valuables or other personal property belonging to or in the custody of the Student, no matter the cause or location of the property. Montana State University assumes no responsibility for loss or damage to personal property or for any injury to a Student or a guest of the Student in MSU Housing facilities due to acts outside of its control, such as fire, theft, water, interruption of water, heat, or utility problems. Students are strongly encouraged to carry personal property or renter’s insurance. Any claims regarding property loss or injury will be referred to the office of Environmental Health and Risk Management.
12. Commercial Use: Commercial use of any part of the room or facilities, and commercial solicitation and promotion in University Student Housing is prohibited. Students may not conduct commercial activity or promote commercial activity using the room, room address, or university computer address (montana.edu domain).
13. University Authority: The University reserves the right to:
    1. Require Students to relocate to alternative accommodations if necessary to vacate all or part of a building.
    2. Move Students from a specific unit or building, if necessary, for administrative, disciplinary, or health and safety purposes.
    3. Inspect all units, with 24-hour notice to the Student. Inspections may be conducted for purposes including safety, fire protection, inventory assessment, maintenance and repairs, sanitation, and compliance with University policies. University Student Housing conducts scheduled facility checks at least once annually to assess unit conditions and systems.
    4. Enter a unit without notice in cases of immediate threat of damage to the room, building, or its occupants; A credible report from a roommate, friend, family member or university official that the occupant is missing under circumstances that create reasonable cause to believe the student may be in danger or require assistance; A call for help from the people in the room.
    5. Impose sanctions, including contract termination, from University Student Apartments, on Students who violate the terms and conditions of this agreement and/or University Regulations including University Student Housing Community Standards.
    6. Communicate changes to University Student Apartments regulations upon providing advance notice to Students through email, the newsletter, or otherwise.
14. Student’s Responsibility for Cleanliness, Damage, and Loss of University Property:
    1. The Student’s acceptance of the New Move-In Inspection is the Student’s acceptance of the condition of their assigned unit and its contents at occupancy. The form is the standard for determining the condition of the unit and contents at the termination of occupancy.
    2. The Student is responsible for promptly reporting maintenance concerns, damage, or unsafe conditions within the assigned unit to University Student Housing. Failure to report such conditions in a timely manner may result in the Student being held financially responsible for additional damage that could have been prevented through timely reporting.
    3. The Student is responsible for any damage or loss caused to the building, unit, furniture, and equipment. Damage or loss within apartments will be charged to the assigned students. The Student agrees to pay the University for damages.
    4. Students must maintain their unit in a clean, sanitary, and safe condition at all times. Units found during inspections to have unsanitary conditions, excessive accumulation of trash, or conditions that attract pests or create health or safety concerns may result in cleaning or repair charges, disciplinary action, and/or contract termination. Students must maintain their unit in a condition that allows for the assignment and move-in of a roommate, if applicable. If the condition of the unit prevents a roommate from being assigned or occupying the space, the Student(s) may be charged the full rental rate for the unit until the condition is corrected.
15. Termination: Students who wish to be released from this contract for any reason must submit notice with University Student Housing Apartments at least thirty (30) days prior to their desired termination date. The contract will be terminated only upon the Student meeting the criteria outlined in the 30-Day Notice. It is the Student’s responsibility to submit the notice to vacate in a timely manner to comply with the requirements in subsection B.
    1. If the Student and/or their household members fail to comply with the provisions of this contract, the University may terminate this contract and seek any other remedy in law or equity. The Student agrees to pay all reasonable costs, attorney’s fees and expenses made or incurred by the University in enforcing this contract.
    2. Students must vacate their unit within fourteen (14) days of the end of the academic semester unless:
       
       1. The Student has pre-registered for the upcoming semester. See section 2.A.
       2. The Student has children in the Bozeman School District. In this instance, the Student may vacate fourteen (14) days after the end of the public-school semester.
       3. The Student has formally requested a contract extension through the housing portal, and the extension has been approved.
    3. Upon termination, the University has the right to re-enter and take possession of the premises. If the Student refuses to leave voluntarily, the University may remove the Student’s belongings and bill the Student for the costs inventory, moving and storage. University will dispose of unclaimed property in whatever manner they see fit.
    4. The University Student Housing office reserves the right to immediately terminate the contract of any Student if the Student, other household occupants, and/or guests pose an imminent or direct health or safety threat to or interference with other Students, their children, their property, University property or operations, or University students or employees.
    5. In the event the University determines a reassignment/relocation or move out due to health and/or safety reasons, including without limitation, a pandemic or emergency declaration by any governing authority, the Student may not have the opportunity to retrieve property left in their residence. In such event, the University shall have the right to pack, store, and/or ship the Student’s belongings to the address designated by the Student. The University reserves the right to engage professional moving services.
    6. The University may terminate this contract without cause upon thirty (30) days written notice to the Student.
16. Notices:
    1. University: Notice by the University is deemed sufficient if delivered in person, affixed to the door of the premises, emailed to the Student’s preferred email account (as indicated in MyMSU), texted to the Student’s preferred phone number (as indicated in MyMSU), and/or mailed by certified mail, return receipt requested to the address of the premises.
    2. By the Student: Notice by the Student is deemed sufficient if delivered in person to the University Student Housing Office, emailed to a University Student Housing staff member, received though the Housing Portal or mailed by certified mail, with return receipt requested, to University Student Housing at P.O. Box 172080, Bozeman, MT 59717.
17. Appeals:Students who disagree with a housing charge including a damage charge or cancellation fee that has been assessed to the Student Account or believe the University has not followed the terms of this housing contract, or who wish to appeal a determination related to housing eligibility or contract termination may submit an appeal. Appeals regarding fees can only be made after a charge has been assessed to the Student Account and must be submitted within 30 days of the date of the invoice for the charges. The appeal process outlined does not cover charges associated with student conduct outcomes.
    1. Initial Appeal: Director of University Student Housing, or designee
       
       1. The student must submit an appeal through the Dispute Transactions section of the Housing Portal. The appeal will be reviewed by the Director of University Student Housing, or designee, who may consult with relevant campus partners.
    2. Second-Level Appeal: University Student Housing Contract Review Committee
       
       1. If the student disagrees with the decision of the Director, they may request a second review by the University Student Housing Contract Review Committee. This request must be submitted in writing.
    3. Final Appeal: Associate Vice President for Auxiliary Services
       
       1. If the student is not satisfied with the decision of the Contract Review Committee, they may submit a final written appeal to the Associate Vice President for Auxiliary Services, who may also consult with campus partners. This decision is final and not subject to further review.
18. Applicable Law: This Contract is governed by and shall be construed in accordance with the laws of the State of Montana, without resort to any other jurisdiction’s conflict of law rules or doctrines. Any claim, action, or suit between Montana State University and the Student that arises out of or relates to this Contract must be brought and conducted solely and exclusively within the district court for Gallatin County, for the State of Montana.
19. Exceptions to Contract Terms and Conditions: Only the Director of University Student Housing, or their designee, is authorized to modify the Terms and Conditions of the Contract. Approved modifications must be in writing and signed by an authorized representative of the University.
20. Severability: The invalidity, illegality, or enforceability of any provision of this Contract shall not affect the validity, legality, or enforceability of any other provision of this Contract, which shall remain in full force and effect and shall be liberally construed in order to effectuate the purpose and intent of this Contract.

University Student Housing: Community Standards

Montana State University (“MSU” or “University”) is a learning-centered community committed to excellence, integrity, inclusion, collaboration, curiosity, and stewardship. University Student Housing plays a vital role in advancing this mission by providing residential environments that support academic success, personal development, and meaningful community engagement. 

Living in University housing is a shared experience. Students are expected to contribute to a community that is respectful, inclusive, and conducive to learning by making responsible decisions, engaging thoughtfully with others, and honoring both individual and community needs.

The Community Standards establish expectations for behavior within residential environments and operate in conjunction with the MSU Code of Student Conduct. These standards are intended to support a safe and respectful living environment, clarify student responsibilities, and outline how concerns may be addressed when expectations are not met. The goal is to promote accountability, well-being, and a residential community where all students can live, learn, and succeed. 

Concerns related to student behavior may be addressed by University Student Housing staff or the Dean of Students.

Violations of Community Standards may result in disciplinary action, including but not limited to educational sanctions, removal from housing, or referral to the Dean of Students. Students may also be responsible for associated costs related to damage, cleaning, or replacement.

Community Standards may be updated as needed. Students will be notified of changes through their MyMSU email.

Alcohol in Residential Spaces

Alcohol must be used and stored in a manner that is consistent with applicable laws, community expectations, and University policies. Alcohol-related behavior that violates law or University policy may be addressed through the MSU Code of Student Conduct.

Examples include, but are not limited to:

• Possession or consumption of alcohol outside of a resident’s assigned room or unit
• Possession of open containers in hallways, common areas, or outdoor spaces
• Alcohol present in a room where its use or possession is not permitted

Alcohol-Related Items

Items associated with alcohol use that create a disruption, safety concern, or encourage high-risk consumption are not permitted.

Examples include, but are not limited to: 

• Rapid consumption devices (e.g., funnels, pong tables, shot skis)
• Display of empty alcohol containers or packaging (e.g., cans, bottles, cases)

Assistive Animals (Service and Emotional Support Animals)

The presence of service animals and emotional support animals in University Student Housing is governed by the University’s Animals on Campus policy. Students with assistive animals in housing must comply with all requirements outlined in that policy, including those related to registration, care, control, supervision, and health and safety standards. 

Failure to comply with the Animals on Campus policy or to appropriately manage an assistive animal within the residential community is not permitted.

Examples include, but are not limited to:

• Failure to maintain proper control or supervision of the animal
• Disruption to the residential community (e.g., excessive noise, aggressive behavior, smell)
• Damage to University property or facilities
• Failure to follow required approval and documentation processes

Questions regarding eligibility, approval, or required documentation should be directed to the Office of Disability Services.

Animals (Pets)

Animals that are not service animals or approved assistive animals are not permitted in University Student Housing.

Examples include, but are not limited to:

• Keeping or hosting pets in residential spaces
• Allowing guests to bring pets into housing

Exception: Fish and fully aquatic species in tanks no larger than 10 gallons are permitted.

Appliances - Residence Halls

Appliances or items that pose a fire, safety, or electrical risk are not permitted. 

Examples include, but are not limited to: 

• Appliances with exposed heating elements (e.g., hot plates, electric frying pans)  
• High-heat cooking appliances not approved for residence halls (e.g., air fryers, pressure cookers, slow cookers)  
• Personal cooling or large electrical units (e.g., window or portable air conditioners, dishwashers not provided by the university)  
• Open-flame or outdoor-use devices (e.g., grills of any kind)  
• Electrical hazards (e.g., extension cords without internal circuit breakers, unauthorized space heaters)  
• Specialty or restricted equipment (e.g., 3D printers) 
• Decorative items that pose a safety risk (e.g., halogen lamps, lava lamps)

Appliances – Apartments 

Appliances that pose a fire, safety, or electrical risk are not permitted.

Examples include, but are not limited to: 

• Electrical hazards (e.g., extension cords without internal circuit breakers, unauthorized space heaters)
• Specialty or restricted equipment (e.g., 3D printers used outside approved spaces)
• Decorative items that pose a safety risk (e.g., halogen or lava lamps)

Cleanliness, Sanitation, and Pest Prevention 

Students are responsible for maintaining their assigned space and any shared areas in a clean, sanitary, and safety condition that does not negatively impact the living environment of others or contribute to facility issues, including pests. Conditions that create health, safety, or maintenance concerns are not permitted.

Examples include, but are not limited to: 

• Accumulation of trash, food waste, or recyclables that attract pests or create odors 
• Failure to properly store or dispose of food 
• Unclean conditions that contribute to the presence of insects or rodents (e.g., ants, cockroaches, etc.) 
• Failure to maintain shared spaces (e.g., bathrooms, kitchens, common areas) in a reasonable condition 
• Creating conditions that require excessive custodial or maintenance response

If a room, unit, or shared space is found to be in an unsanitary condition or contributing to pest activity, University Student Housing may require corrective action, conduct cleaning or pest treatment, and/or relocate residents if necessary.

Students may be held financially responsible for the cost of cleaning, pest control treatment, damages, or other remediation resulting from their failure to maintain appropriate living conditions.

Common Bathrooms 

Common bathrooms are designated for use by a specific gender. Students and visitors should only use the bathroom designated for their gender to respect others' personal rights.

Dining Services Misuse 

Misuse of dining services or University dining property is not permitted. 

Examples include, but are not limited to: 

• Sharing or transferring meal plans or CatCard access  
• Removing dining hall property (e.g., dishes, utensils, equipment)

Decorations 

Decorations must not create safety hazards, block access, or interfere with building systems.

Examples include, but are not limited to: 

• Hanging items from ceilings, sprinkler systems, or near fire safety equipment  
• Covering or obstructing windows, doors, or exits  
• Obstructing egress or visibility

Fire Safety Violations 

Violations of fire safety laws or University policies are not permitted.

Examples include, but are not limited to: 

• Causing or attempting to cause a fire  
• Failing to evacuate during a fire alarm  
• Misuse or tampering with fire safety equipment

Smoke and Vapor-Producing Devices

Use of items that produce smoke or vapor is not permitted unless approved as an accommodation.

Examples include, but are not limited to: 

• Smoke machines, fog devices, or flares  
• E-cigarettes, vape devices, or smoking materials

Obstruction of Egress 

Personal belongings may not be stored in hallways, breezeways, stairwells, entryways, or other shared exterior spaces except in designated storage areas approved by University Student Housing.

Examples include, but are not limited to: 

• Skis 
• Sports equipment 
• Bicycles  
• Children’s toys or play equipment  
• Furniture or household items  
• Storage containers, boxes, or similar belongings

Examples include, but are not limited to:

• Storing personal items in hallways or shared spaces  
• Placing items that restrict movement or emergency access

Open Flame and Heat-Producing Devices 

Open flames and fire-producing devices are not permitted in University Student Housing.

Examples include, but are not limited to: 

• Candles or incense  
• Open-flame cooking devices (e.g., charcoal or gas grills)  
• Devices that produce flames or excessive heat

Guests and Visitation 

Guests must be approved, registered when required, and hosted responsibly. 

Guest Responsibility 

Residents are responsible for their guests and must be present at all times. 

Examples include, but are not limited to: 

• Hosting guests whose behavior violates policies 

Resident Responsibility for Family Members and Occupants

Residents are responsible for the behavior and supervision of family members, children, occupants, and guests associated with their household or unit. Behavior that violates Community Standards or creates a disruption, safety concern, or damage to property may be addressed through the resident(s) of the assigned space. 

Examples include, but are not limited to: 

• Failure to appropriately supervise children in common or shared spaces
• Behavior by household members or guests that disrupts the community
• Damage caused by children, occupants, or guests

Guest Registration (Residence Halls Only) 

Guests present between 10:00 p.m. – 7:00 a.m. must be registered and checked in in accordance with housing procedures.

Guest Limits (Residence Halls Only) 

Guest presence must not interfere with roommates’ ability to sleep, study, or reasonably use the space. A resident may not host an overnight guest for more than three (3) consecutive nights. A resident may not host an overnight guest for more than ten (10) nights per semester.

Examples include, but are not limited to: 

• Hosting guests without roommate approval  
• Exceeding reasonable occupancy of a room  
• Hosting guests in a way that disrupts the community  
• Leaving a guest unattended  
• Allowing a guest to remain in the building or unit without a host

Restricted Guests  

Certain guests or time periods may be restricted by housing (e.g., minors, break periods, or safety concerns).

Hazardous Materials 

Possession or use of materials that create a safety risk is not permitted.

Examples include, but are not limited to: 

• Explosives or fireworks (e.g., firecrackers, smoke bombs)  
• Flammable or combustible materials (e.g., fuels, gases, camping fuel)  
• Hazardous chemicals or materials (e.g., spray paint used indoors, toxic substances)  
• Ammunition or similar hazardous items

Keys or Access Devices 

Improper use, possession, or management of keys, CatCards, or other access devices is not permitted.

Examples include, but are not limited to: 

• Sharing or lending keys or CatCards  
• Possessing or creating duplicate keys  
• Failing to report lost or missing keys  
• Misuse or excessive use of temporary/spare keys

Noise and Disruption 

Noise and/or behavior that disrupts others or interferes with sleep, study, or the community environment is not permitted.

Examples include, but are not limited to: 

• Loud music, voices, or noise heard outside of a room or in hallways  
• Yelling between or within buildings  
• Using speakers or sound equipment in a way that impacts others  
• Playing instruments or amplified sound in common areas or at disruptive levels  
• Ignoring requests from others or staff to reduce noise

Quiet Hours 

During quiet hours, noise must not be audible outside of a student’s room or in adjoining spaces.

• Sunday–Thursday: 10:00 p.m. – 8:00 a.m.  
• Friday–Saturday: 12:00 a.m. – 10:00 a.m.

University Student Apartments, including Julia Martin Apartments different quiet hours: 

• Daily: 9:00 p.m. – 7:00 a.m.

Courtesy Hours 

Courtesy hours are in effect at all times. Students are expected to reduce noise when asked by another student or staff member.

Extended Quiet Hours (Residence Halls Only) 

During finals week, 24-hour quiet hours are in effect. Violations may result in removal from housing for the remainder of the week.

Passive Involvement 

Remaining present during a policy violation without taking reasonable action (e.g., leaving or contacting staff) is not permitted.

Posting or Displays 

Posting or displaying items in common areas or on exterior doors without approval is not permitted. 

Examples include, but are not limited to: 

• Posting flyers, signs, or materials in unapproved areas or in violation of University policy 
• Using whiteboards or door displays for advertising, solicitation, or public messaging is not permitted unless it complies with university posting policies

Powered Transportation Devices 

Storage, charging, or use of powered transportation devices within residential facilities is not permitted.

Examples include, but are not limited to: 

• Electric scooters, hoverboards, or e-bikes  
• Gas-powered scooters or similar devices

University Student Housing reserves the right to prohibit any item or device that poses a fire, safety, or community risk.

Property Damage, Theft, and Misuse of Facilities 

Damage to, theft of, or misuse of university property is not permitted. 

Examples include, but are not limited to: 

• Damaging rooms, furniture, fixtures, or common areas beyond normal wear and tear  
• Removing or taking university property (e.g., furniture, equipment, or dining items)  
• Creating messes or conditions that require excessive cleaning or repair  
• Causing damage through negligence (e.g., leaving windows open resulting in facility damage)

Recreational Activity 

Engaging in recreational or sport-related activities that create a safety risk or are not appropriate for residential spaces is not permitted.

Examples include, but are not limited to: 

• Playing sports or running in hallways or indoor spaces 
• Using recreational or transportation equipment indoors (e.g., skateboards, scooters, bicycles) 
• Engaging in activities that may cause injury or property damage (e.g., water or food fights) 
• Playing sports or games in close proximity to residence halls

Room Modifications 

Altering or damaging rooms, fixtures, or structural components is not permitted.

Examples include, but are not limited to: 

• Painting or applying wall coverings (e.g., wallpaper, contact paper)  
• Using materials that damage walls or surfaces (e.g., nails, screws, damaging adhesives)  
• Removing or altering ceiling tiles or accessing ceiling spaces  
• Storing items above ceiling tiles  
• Attaching or hanging items from ceilings or structural components

Security System Misuse or Circumvention 

Actions that compromise the security of residential facilities are not permitted. 

Examples include, but are not limited to: 

• Propping or preventing doors from closing properly  
• Bypassing or interfering with access control systems  
• Allowing entry to individuals without proper access (“tailgating”)

Signs 

Residents may not possess or display signage belonging to government entities, the University, or local businesses. Unauthorized removal or possession of such items is illegal and may result in referral to law enforcement and/or the appropriate entity.

Tampering with Safety Equipment 

Removing, disabling, or damaging safety features or building components is not permitted.

Examples include, but are not limited to: 

• Removing or damaging window screens or stops  
• Interfering with safety or security equipment

Unauthorized Access or Use of Facilities 

Entering, exiting, or remaining in any building or space without authorization is not permitted.

Examples include, but are not limited to: 

• Entering or exiting through windows  
• Accessing restricted areas (e.g., offices, storage rooms, basements, service areas, fire escapes)  
• Being in housing outside approved occupancy dates (e.g., before opening, after closing, or during breaks without approval)  
• Allowing others to enter spaces they are not authorized to access

Unauthorized Surveillance or Recording 

Installing, using, or placing devices that monitor, record, or capture others in shared or public residential spaces is not permitted.

Examples include, but are not limited to: 

• Cameras or recording devices positioned to view hallways, entrances, or common areas  
• Devices used to monitor or track the activity of others without their knowledge or consent  
• Placing cameras or recording devices outside of a private living space

Use of Facilities 

Behavior that creates a safety risk within or around residential facilities is not permitted.

Examples include, but are not limited to: 

• Sitting on, climbing out of, or leaning from windows or ledges  
• Climbing on buildings, roofs, railings, or other structures
• Throwing objects from windows or elevated areas